Meetings Options
There are default settings for Microsoft Teams meetings. However, you can adjust these settings once the meeting is created. Here are instructions on how to do that.
- Create your meeting as you normally would.
- Go to your Calendar and double-click to open the meeting.
- On The Ribbon, click the Meeting Options button.
Co-Organizers
When you create the meeting, you can choose the co-organizers who can start the meeting in addition to yourself (if you don’t want to allow people to bypass the lobby). By having Co-Organizers, they can start, end, edit, cancel, or move meetings on your behalf.
Auto-Record Meetings
You can set the meeting to automatically record. These will be saved to your Stream channel which have an expiration date. When the recording finishes, you an access the recording from your Teams. You can follow the link to access it and from there you can download it so it doesn’t get deleted.
Set exceptions on who can bypass the lobby
You can change who can bypass the lobby. The default is My Org (Method) and Guests (Guest Accounts created in the O365 Admin Center within our tenant for specific email addresses).
If you change the dropdown to Everyone or People Who Were Invited; this will allow people outside of the organization to join and bypass the lobby. This means they do not have to wait to be let into the meeting.
There is a checkmark to allow people who are dialing (calling) in (not using the Teams App or joining online) to bypass the lobby.
Audio Announcements for dialed-in members
You can turn off the audio announcement when people dialing in join or leave. This prevents audio interruptions from the system stating someone has joined the meeting.
Limit who can present
You can limit who can present (by default, it is everyone). If you do not wish others to be able to share their screens, you can limit it using this feature.
Limit input from user Microphones and/or Cameras
You can set the meeting in advance to turn off microphones and/or cameras for all users other than presenters.
Limit Chat
You can adjust who can chat in the meeting (default is On). If you want to prevent people from adding questions or comments during a meeting; you can turn off the chat feature.
Limit Reactions
You can turn off Reactions, this will prevent intrusive GIFs, Clapping, Smiley Faces, Hearts, Poop emojis, etc.
Enable Q&A Feature
Q&A allows presenters to take questions from attendees and answer them in real-time. This feature is best suited for large, structured meetings – like Town Halls, Webinars, All Hands, and trainings. This is a per-organizer setting.
Default the rest
The rest of the functions should not need to be adjusted.
- CART is for Closed Captioning (additional paid service)
- Green Room -not enabled
- Enable Language Interpretation (real-time interpretation – additional paid service)
- Allow Attendance Report (you can see who attended the meeting – users can set themselves to anonymous)
- Copilot (additional paid service that works with CART)